TutorPro Limited

Ice Miller LLP – Custom Assessments Drive Engagement

Ice Miller LLP – Custom Assessments Drive Engagement

Overview

Founded in 1910, Ice Miller has more than 300 lawyers, 40 paraprofessionals and approximately 105 legal secretaries located in offices in Chicago; Cleveland; IL; Indianapolis; New York; and Washington, D.C. Ice Miller offers a broad array of legal capabilities including corporate, patents and trademarks, bankruptcy, lobbying, labor and employment, litigation, employee benefits, environmental, tax, trusts and estates, real estate, municipal finance, public affairs and government law. The firm has a nationally recognized reputation in many of its practice areas. The Technology Training team consists of two trainers and a manager.

The Challenge

Ice Miller recognized the need to keep technology skills current and relevant by improving and expanding these skills in the firm. A team with representatives from HR and Technology Training was tasked to develop a technical core competency program for the firm’s legal secretaries. A second challenge was issued to the team to focus on developing people and defining learning paths to progress. Additionally, the plan had to respect the experience of the secretaries while developing new skills. If the firm was going to implement accountability for developing firm standards, it was critical that the secretaries be able to complete tasks using their preferred methods. That concept led the team to search for a solution that would be customizable to reflect the tools used by the firm and how work was being done at Ice Miller. This was achieved with the consultative guidance of the TutorPro team.

The Solution

A successful business case for the firm to join LTC4 to leverage standards that had already been created by the legal community gave the program a head start. As the team evaluated options, they encountered a few obstacles. Some solutions had strict frameworks and wouldn’t allow Ice Miller to make all the changes they wanted. Ice Miller was looking for a solution provider that would help them create the custom assessments while the trainers provided education and support. Ice Miller was already enjoying a successful relationship with TutorPro when they requested a demo of the Live Content Studio custom assessments solution. The firm was already using the TutorPro LMS and eLearning courseware.

Ice Miller selected TutorPro’s custom assessments, developed with the Live Content Studio tool. This tool creates assessments for users to undertake in a live application. Ice Miller’s training team also have access to click-by-click reporting through the Live Content Studio Results Viewer, showing granular detail of how each user has completed the assessment workflow. This detailed reporting, enables further targeted learning and support from the training team.

The Solution in Action

As a vendor member of LTC4, TutorPro collaborates with clients to ensure the skills reflect both the LTC4 competencies and the firm’s unique workflows. At the time of the interview, the Ice Miller and TutorPro team had completed four of the six assessments, with the next two scheduled. The assessments are designed around real workflows unique to Ice Miller, allowing them to use their existing knowledge and workflows to complete tasks.

While the TutorPro team built the assessments using Live Content Studio, the Ice Miller team curated the training content to support the learning requirements of the workflow being assessed. The team gathered together a blend of content types including TutorPro’s eLearning courseware.

Another significant part of the team is the pilot group of legal secretaries that help ensure the assessments focus on the right skills and training materials. The pilot group takes an active role reviewing the assessment scripts and are first to take them. With a plan to roll out a new assessment every other month and an awareness by the training team that workloads and timing affect the secretaries, the secretarial pilot group was expanded.

To increase engagement, the team felt it was important to communicate, share information and stay on point with the program’s goals. While most of the communication came from HR, training and management were included for a blended communication strategy. The training team set aside a site on the Ice Miller’s intranet to share information about the program.

The assessments are stored in the Ice Miller learning management system. The team takes advantage of the TutorPro LMS’s automatic deep linking feature to easily capture links to deliver the assessment on the firm’s intranet. The team lets the learner decide if they want to take the assessment first or review the learning material first. Recognition is given for completion of units including notifying assigned attorneys of the secretary’s success and a nominal prize is awarded.

The Results Viewer gives the team access to click-by-click details of how the user interacted with the application to complete the tasks. This continues to allow the team to provide accurate and direct guidance when the scores are viewed.

Results

Ice Miller noted that the custom assessments are ensuring that learning is now happening. The goal of the program is to build a culture of learning so that people are expanding their skills to more efficiently and effectively use the technology available to them. Learners are reporting that they are gaining insight into new and different ways to accomplish tasks and learning more about the tools used by the firm. The team gives the learners a voice through an online survey tool and uses the feedback to make changes when it benefits the opportunity to learn.

A key benefit to the program is the huge uptick in use of the eLearning materials. There has been a 264% increase in use of the eLearning content.